The information on this page is intended for AGSEM members who have been elected or appointed as Delegates. If you have any questions about the Delegates' Council or would like to become an Invigilator or Teaching Assistant Delegate for your department or hiring unit, contact the Mobilization Officer.
You must be logged into your AGSEM Delegate email account to access forms and documents. If you do not have access to your account, please contact the Mobilization Officer.
Tentative Appointments List
One of the main duties of a Teaching Assistant (Unit 1) Delegate is verifying the Tentative Appointment List for their Hiring Unit. As a Delegate, you should receive a tentative list of TA appointments from your Hiring Unit within thirty (30) days following the application deadline. If the Hiring Unit does not
send you the list, it is your duty to contact them as soon as possible.
Please read carefully the following instructions and fill out the Verification Form.
The Tentative Appointment List should include:
Name of the Hiring Unit
Indication of whether they are part of the priority pool
The course title and number
Total hours of the appointment
TA’s degree and year, and in case they are PhD 5 students or above, an indication of whether they started their program as PhD1 (students that do not have a master or transfer from M1 to PhD1) or PhD2 (students that graduated from a master recognized by McGill)
Email address of the TA
Course instructor name
Before sending notifications of appointment to TAs, the Hiring Unit must consult with you about the appointments and provide clarifications, if necessary. Details are found in Article 13 of the Collective Agreement, but important things to look out for are:
All TAs must be graduate students (Article 2.11).
Priority pool regulations must be followed (you will have access to TA applications in order to verify whether TAs have TA’ed before, and the appointment list will tell you their degree and year). TAs are not given priority for more than one appointment.
There are (normally) no appointments of less than 45 hours per semester.
Any appointments over 180 hours need to be signed off by the Union, Human Resources and the Hiring Unit.
The priority pool entitles the applicant to a position as available, but not to the specific positions for which they indicated preference on their application. Administrators will make an effort to assign courses according to both TA and instructor preferences, but a TA’s rights have not been violated if they are assigned a course that is not in their top 3. Likewise, an instructor’s preference cannot override the priority pool (i.e. it cannot result in a priority pool applicant not being offered a position for that semester so that someone outside the priority pool or with lower priority can be hired).
Please fill out the form while verifying the Tentative Appointment List. Note that you will have to sign into your AGSEM email account to access the form.
Following your review of the appointments, you must notify your department whether you approve the appointments and forward the Tentative List to the Grievance Officer. The list should be emailed to the Grievance Officer as soon as you have checked it (i.e. within one week of receiving it) because the clock for filing a grievance (30 working days) starts ticking the moment you receive the list. If this process needs to be delayed for any reason, you must notify the Grievance Officer immediately of the circumstances.
Training is offered by members of the Executive Committee for Delegates and Volunteers. The Mobilization Officer is responsible for arranging training times. The most current Delegate Training Manual will soon be available on this website. For now, please consult the current Delegate Training PowerPoint Presentation.
If you have spent your own money on a mobilization event for AGSEM, this is the reimbursement procedure:
1. Fill in the Reimbursement Form (Excel: name, date, amount, details, etc.)
2. Make sure that you have kept all the original detailed receipts with the total amount claimed! Otherwise you will not get reimbursed. If you are paying with a credit card make sure you keep both receipts (CC + Detailed).
3. Scan your receipt(s) and send them to firstname.lastname@example.org
4. Submit the completed form in hard copy along with your original detailed
receipt(s) or other relevant invoices.
5. Receive your cheque!
Thank you for representing your department! As a Delegate, you have multiple duties, and mandatory meetings and training to attend.
1. Is my training mandatory?
Yes it is. You will not be paid if you do not attend training. If you have not been trained, please, email your Mobilization Officer.
2. Do I have to attend the Delegates' Council meetings in order to be paid?
Yes. You can miss up to one or two meetings per semester depending on how many meetings are held. If you know from the beginning that you will not be able to attend all DC meetings due to conflict, please consider giving your position away.
Currently we hold Delegates' Council meetings via Zoom. It is very important that you RSVP to each meeting ahead of time. Once you RSVP, the Zoom link and the meeting agenda will be emailed to you ahead of the meeting.
To see the dates of the upcoming DC meetings and to RSVP, go to the "Upcoming Events" section on the homepage.
3. Should I organize an event in my department?
We strongly encourage delegates to do so. AGSEM will provide a maximum budget of $100 for food and drinks. You can notify your Mobilization Officer if you want them to attend your event.
4. How and when will I get paid?
You will get paid at the end of the semester during the last DC meeting, or during a Delegate event. You will get paid by cheque.
5. I encounter a serious problem in my department regarding hiring, priority pool, or any TAs related issues, can I bring it up during a DC meeting?
Absolutely. DC meetings are here to help us better understand problems related to TAs, and how we, as an Union, can resolve them.
6. I would like to run for one of the Chief Delegate positions, when are the elections held?
The elections are held during the first DC meeting in September. We are calling for nominations during the meeting, so feel free to raise your hand and run from the floor!
If you have any other questions, please, feel free to email your Mobilization Officer at any time.